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Dec 16, BS combines some of the content of the BSI guides, BIP , BIP -2 and BIP BIPs ,2,3 are still current and can. In order to answer these questions, the British Standard (BIP ) came into published in by the British Standards Institution (BSI), and in an effort to. My Techpoints · Sign In · View Account▹ · Home; BS BIP Man Handbook / Manual / Guide by BSI Group, 12/19/ View all product details.

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The Code sets out several important processes, including these: Though there can be good reasons for improving image quality, care must be exercised in image cleanup to ensure that essential detail is not removed. BS also outlines ways to authenticate encrypted information and electronic signatures — helping you to align BS processes with your information security policies.

Material which has been digitised from analogue form such as a scanned copy of a document, faxed document. The procedure manual is the document that the organisation will produce, if it’s electronic storage methods are ever challenged, to prove to auditors, lawyers or judges that the processes are precise, secure and approved for its normal business procedures.

Criminal justice agencies are now able to share a digital file — instead of paper — to carry out substantial parts of the criminal justice process. It also gives guidelines for managing the availability and accessibility of any records that could be required as legal evidence.

If the data file is an electronically stored image of an original paper document, an organisation must be able to prove that the electronic image is a true representation of the original.

It is designed to help you verify and authenticate all your information to avoid the legal pitfalls of information storage. Data integrity should be inherent to the EDMS and any integrity anomalies should be automatically detected and reported.

Compliance points that are often missing from systems include: However the risk of this happening, while significant, is small and the risk can be minimised, if not eliminated altogether, by ensuring that adequate controls are implemented in both the storage system and the EDMS access control system. This website combines a number of guidelines and good practices from regulatory bodies.


As there is overlap between the BSI Code of Practice and the International Standard, the revision of the Code of Practice was to ensure that the two documents could be implemented together.

There may also bsu a need to consult with the system supplier. Process and 008 under which systems must be operated. BS is the British Standard that outlines best practice for the implementation and operation of electronic information management systems, including the storage and transfer of information. Quality control It is important to be able to demonstrate to a court that your quality controls are adequate and work. These processes can include de-skewing, de-speckling, background clean-up, border, “noise” and forms removal.

Compliance with BIP will ensure that the organisation manages its information according to best practice, thereby maximising the chance of electronic records being satisfactorily authenticated. Representation of Information i.

Many existing communications systems are insecure, with the possibility of files being intercepted and amended during the communication process, without the knowledge of the sender or the recipient.

If lossy compression is used, a sample set of scanned images should be made to check and approve the level of information loss. Contact Us Technical Help. British Standard BS BS sets out the requirements for the bpi and operation of electronic information management systems. BS Evidential Weight and Legal Admissibility of Electronic Information BS is the British Standard that outlines best practice for the implementation and operation of electronic information management systems, including the storage and transfer of information.

Legal Admissibility – Document Management, Imaging, Scanning

Document retention The Code says that all retention and destruction procedures should be recorded in the user manual. It also explains best practice methods of data capture and handling, version control and different storage systems that can be used. This code seeks to define operational procedures which comply with good practice in the field bwi electronic document communications. It sets out instances when, even if company policy is to destroy all documents after scanning, some papers may have to be retained: Get started with BS This information should include as a minimum: Under the Companies Act however, Companies House can also provide a certified copy of a document.

Get independent bxi and certification to demonstrate that you apply the BS standard to the way you manage your electronic information. Proving the authenticity of electronically stored documents is crucial to their admissibility in a court. Users must take great care to ensure legal guidelines are followed.


The Code provides as much guidance as possible that bil images can be legally accepted as evidence to the courts. It must be capable of: For other documents, a person may fulfill their duty to keep records by preserving the information contained in them. Castle would always advise consultation with a legal expert before destroying any paper documents.

BS Electronic information management | BSI Group

Secure Cloud Document Management: Lossy compression should not be used for documents containing primarily text, but may be more acceptable with photographs. Procedures for this examination process should be documented in the user manual.

The standard addresses issues relating to the authenticity and integrity of data, helping organisations to comply with the law and legal procedures. There is also the issue of retention periods. Data storage and back-up is provided by multiple data centers in many regions, in order to ensure data accessibility and reliability.

Document retention, audit-tracking, and role-based security are essential for compliance and are standard features with eFileCabinet Online.

BIP 0008 British Code for Legal Admissibility and Record Retention

User-friendly scanning, drag and drop storage, and templates for new and existing documents. Once scanned, most original documents may be destroyed. If the accuracy your system is challenged blp court, you will be able to say you know where mistakes are made.

An organisation needs to be able to prove to a court of law or some other statutory body that the contents of a particular document or data file created or existing within an Electronic Document Management System have not changed since the time of storage. The Code sets out acceptable methods – use of masks, index entry cancellation, document replacement, etc.

This separation of administrative roles should be able to sbi mirrored in the logical access controls within the EDMS. The Code contains an annex mapping the content of the records management International Standard to the Code of Bis.